2024-06-11 Mins Agreed

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Clerk: Joy Norris
Email: hello@bradfordontone-pc.gov.uk
Minutes of a meeting of Bradford On Tone Parish Council held on 11th June 2024, commencing
at 7.30pm in the Chant Room, Bradford on Tone Village Hall
Present
Chair: Cllr G Robarts,
Councillors: L Sidhu and D Smith and D Venn
In Attendance:
Miss J Norris (Clerk)
7 Members of the public attended the meeting.
54/2024
Chair’s Announcements
The Chair welcomed the co-option candidate to the meeting and announced that as the
report of the internal auditor had not been received it would not possible to consider
agenda items 10-13.
At the Chair’s invitation Councillor Venn said that he had followed up enquiries about the
defibrillator and Dr Tom Herdman and Mr Richards had said they are willing to do the
regular checks; the trainer (from Wiveliscombe) has offered to do another training session.
The Chair told the meeting that she had written a short report about the Annual Parish
Meeting for the parish magazine but unfortunately it went into the editors’ spam box and
was not found before the deadline for receipt of articles.
55/2024
Apologies for absence
There were no apologies for absence from Councillors as everyone was present.
56/2024
Declarations of Interest/Dispensations
No declarations of interest were made at this stage of the meeting.
57/2024
Minutes
Consideration was given to the draft minutes of the Parish Council meeting held on 14 May
2024
RESOLVED subject to amending Minute 53/2024 to read “Richards Home & Garden
Maintenance” (in the list of approved payments) to confirm the draft minutes of
the Parish Council meeting held on 14 May2024 as a correct record.
58/2024
Public Participation
This agenda item enables members of the public present at the meeting to raise matters
which are relevant to Bradford on Tone and / or the work of the Council.
Speaker 1
The speaker said that the markers for the ditch at Stoford Turn have
not been put back since the lorry accident neither has the junction
warning sign
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Chair’s Initials

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The possibility of a warning sign for the new field entrance near the junction for Hele was
also raised.
59/2024
Co-Option
Consideration was given to an application to be co-opted onto the Parish Council from Mr J
Leaney; Mr Leaney introduced himself and spoke briefly about his wish to become a parish
councillor.
RESOLVED to co-opt Mr Leaney to the Parish Council.
Note: Mr Leaney signed his declaration of acceptance of office.
60/2024
Reports from Somerset Council Councillors
There were no reports from Somerset Councillors
61/2024
Police Report for May 2024
The Police report for May 2024 was noted.
62/2024
Financial Matters
The Parish Clerk had prepared a report which included:
(i)
Bank Reconciliations to 31 March 2024
(ii)
Items for payment.
(iii)
Budget Monitoring
Discussion on this agenda item included:
• Bank balances
• Progress on changing the bank account.
RESOLVED to approve the payments detailed in the table below:
Payee

Items

Invoice
Date

Mr N D Richards
Bradford On Tone
Village Hall
SlashDotDash

Bus shelter cleaning
Hall hire 14.05.2024
Website updates

63/2024

Invoice No

Net

VAT

Total

28.05.2024
06.06.2024 11/2425

£190.00
£9.00

0
0

£190.00
£9.00

03.06.2024 INV-0350

£78.00

0

£78.00

Annual Internal Audit Report, 2023/2024 Annual Governance Statement
2023/20243 Annual Accounting Statement, Notice of Elector Rights

RESOLVED to defer consideration of the Annual Internal Audit Report,
2023/2024 Annual Governance Statement 2023/20243
Annual Accounting Statement, Notice of Elector Rights until
the internal audit report is received.
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Chair’s Initials

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64/2024
(i)

Grant Requests
Churchyard Maintenance
A request for a grant towards maintenance of the churchyard was considered. In
previous years there had been a grant of £420.00 from Somerset Council but this
had now ceased due to the financial emergency
Discussion on this agenda item included:
• The church yard is an Important space at the heart of the village
• The churchyard is used as a place to walk by a lot of local people
RESOLVED to make a grant of £500.00 towards maintenance of the church yard
(ii)

Village Clock
Consideration was given to a request to make a grant towards repairs to the village
clock.
RESOLVED
(i)
to approve a grant in principle for repairs to the village clock
(ii)
that the maximum amount of the grant should be £150
(iii)
that the Parish Clerk is delegated to find out the amount of money that is
outstanding (following donations) and to make the grant payment subject to
the maximum amount given in (ii) above.
65/2024

Planning Application 7/24/0009/ Timewells Cottage, Oake Road, Bradford on
Tone
Consideration was given to the Parish Council’s response to the application to fell one
cherry tree within Bradford on Tone Conservation Area

RESOLVED that the Parish Council has no objection to the application to fell one cherry tree
at Timewells Cottage, Oake Road, Bradford on Tone but requests a suitable
replacement is planted within the curtilage of the property1.
66/2024
Exclusion of the Press & Public
RESOLVED to exclude the press and public during consideration of Agenda Item 16, Salary
Increments, on the grounds that publicity would be prejudicial to the public
interest by reasons of its confidential nature (personal information).
67/2024
Salary Increment
Consideration was given to the approval of a salary increment for the Parish Clerk to be
paid with effect from 1 April 2024 in accordance with her contract of employment.
RESOLVED that in accordance with her contract a salary increment is awarded to the Parish
Clerk with effect from 1 April 2024 taking the salary to SCP 16 (£14.70per hour)
The meeting closed at 20:39hrs

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Amended in accordance with Minute 71/2024 Council 25.06.2024

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Chair’s Signature & Date

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